1. NPC
The NPC is no longer the decision making body for planning, it is the Newly Formed Organizing committee. See the new_NPC_organizational_chart here.
The proposal shown above was tweaked a bit. What this means is the working groups (which ICT is a main level group now, on the same level as Communications, Resources, Outreach, ...etc ) appoints 2 representatives with their own vote, the anchors also supply a representative (or two) with a vote as well. If i remember correctly the Lead National and Lead Local Organizers (paid staff) also get votes. The main thing in regards to the the ICT is we will have two votes on decisions.
We also pushed for more trainings as part of the NPC (and now OC) meetings, especially to make sure everyone can contribute to the documentation process during the meetings. We ended up using to many people's chagrin, a proprietary note taking tool, EtherPad, that was great in functionality but bad in its proprietary limitations (max number of people who can view and add to a pad, limited pad space, lack of control over our data, etc..) It would be really nice to have a replacement tool.
- Sylvia's comments: Many people seemed to enjoy using Etherpad as a new tool but Mark is correct in discussing its proprietary limitations, and the fact that we want to promote FOSS tools. I think it's useful and important for us to introduce new tools to this community that help us work better and more collectively while keeping the former in mind.
2. Personnel Committee
(search for "HIRING PROPOSAL" on http://wiki.ussf2010.org/wiki/July_21st_NPC_Notes)
The ICT will have one full time staff position. We as a group are responsible for crafting the job description (already started.) We will also take in the applications, and then pass on our top recommendations to the newly formed Personnel Committee who make the final decision. Once this person is hired they will work with the Supervision Team composed of the Lead local coordinator, Lead Field Organizer, and National Coordinator to do regular checkins for support and to identify trouble areas before they become a problem.
3. Resources Working Group
- need to check my notes on who agreed to be the Resources Liaison to ICT
- need a ICT liaison to Resources
- need to create a 2 or so page documents outlining all of the resources ICT will need that cost money
- It looks like the Tide Foundation will be replacing Project South as the money handler. They work best with the Network for Good payment software, which unfortunately we've found doesn't have an API to be able to link payments with users in our CiviCRM or Drupal databases.
4. Logistics Sub-Committee of the Detroit Local Organizing Committee (only had informal meeting)
- need to track down the main liaison who is spearheading registration
- need to have ICT liaison to Logistics
- Requirements
--registration would like to up and running by October --need ways to give registrants important logistical info after registration
5. Outreach
- I have to check my notes on who is the Outreach liaison to ICT
- need to find a ICT liaison to Outreach
- Requirements
--CiviCRM training, plus planning on how to best take advantage of it --social networking tools to allow organizing of organizers --need to be able to offer tech tool kits so organizers would be able to easily create public facing web pages, email lists, text messaging, social media tools, etc... --ability for high tech to make low tech organizing easier, organize organizers to reach the people that tech doesn't reach
6. Program And Culture
- kiran nigam will be the Program and Culture representative to the ICT
- ICT needs a liaison to the Program and Culture Working Group
- Requirements
--would like to put the call out early October, so having online proposal submissions around then would be ideal --need to have good workflow after proposals are submitted, ways for like minded proposers to be connected
7. Communications
- Nancy Brigham was mentioned as previously taking on role of the ICT liaison to Communications
- Joel from the Comms group has agreed to be the Comms liason to ICT
- Requirements
--Website Redesign, new design coming from the Design Action Collective designaction.org, we will need to integrate it into the current ussf2010.org site --need ways to distribute localized flyers --tool kits for working groups/committees to be able to easily created public facing web pages, email lists, text messaging, social media tools, etc...
8. Language and Access
- Sylvia has agreed to be the Tech liaison to the Language Access WG
- I think Josue will be the member of the Language Access WG who will be the liaison to ICT
- Requirements --A system for people to make requests for documents to be translated. It should be easy for people to submit requests for translation. The options discussed were email or a ticket tracking system. Need mechanism to make sure who ever handles the request is trusted --Ability to offer multiple translations in different languages on the website
9. Evaluation and Documentation E&D looking for ways to document sessions of the USSF, video, streaming etc. Discussion of distance learning facilities and their application for the USSF. How best to evaluate the work that has already been done, use SurveyMonkey or something like that for online surveys and also need non-internet based means. Need liaison with ICT. Use of the community to do the documentation, allowing to upload video and/or blog on the sessions. Leverage the Allied Media Conference participants which will be held the week before USSF. Need to also focus on low tech, aka radio.
10. International Solidarity Committee
- need to establish liaisons
- Requirements
--ability to have international folks submit requests for travel support, options discussed were a email address to handle requests or a ticket tracking system
--web pages dedicated to helping international people getting here, or how to participate from far away
